Lead with Clear Communication

Your tone sets expectations for the whole organization. A calm and neutral voice keeps employees grounded and helps teams stay productive. Here are our 8 best practices for communications.

Share a strong statement.

Executives can anchor the company with one consistent message.

“Our goal is to support you with clear and trusted information so you can make your own decisions with confidence. We are not here to tell anyone how to vote. We simply want to remove stress, share reliable resources, and help everyone plan ahead.”

Reinforce your company values.

Employees feel safer when leaders ground civic guidance in existing values such as respect, fairness, clarity, and professionalism.

Avoid political framing.

Executives protect trust when they avoid statements that sound directional. Stay focused on information, planning, and employee support.

Don’t do the following:

• Comment on candidates or outcomes.

• Predictions about political impact.

• Language that signals preference or affiliation.

Use simple language in all communications.

Short messages reduce misinterpretation and reassures employees. Examples include:

• “We remain committed to a respectful environment, especially during elections.”

• “We want every employee to have the information and time they need to vote.”

Support managers with guardrails and scripts.

Managers need boundaries they can easily remember. Give them rules such as:

• Redirect political conversations to shared work goals.

• Focus on operations, not opinions.

• Move sensitive situations to HR or Legal when needed.

Also provide simple scripts like:

“I want our team to have the info you need for Election Day. You can find our trusted resources linked below. Please reach out if you have questions about scheduling or time off.”

Tell employees what they can expect.

Certainty reduces stress. Employees want to know what they can expect.

Share clear expectations:

• We will not endorse candidates.

• We will not pressure employees to vote in a specific way.

• We will treat all employees with respect, regardless of political beliefs.

You can also model what nonpartisan behaviors looks like.

• Share factual information.

• Provide scheduling support for volunteering and voting.

Use only trusted resources for civics education.

Direct employees to nonpartisan resources for:

• Voting dates.

• Registration details.

• Election reminders.

• Frequently asked questions.

Normalize respectful dialogue.

Remind teams that the workplace is a place for professionalism, not political debate.